Public Records

A copy charge of 35 cents per page is assessed if the nature of the record does not permit inspection or electronic transmittal, or is necessary to ensure the physical integrity of the document or completeness of redaction. The District fees are based on the following:

• 35 cents per copy for materials indicated as Board minutes, agendas, financial records, contracts, courses of study or statistical summaries.
• 35 cents per copy for materials not listed above.
• If the volume of files is too extensive for electronic transmission, data files will be burned onto a compact disc or a thumb drive. The cost is $5 per compact disc and $8 per thumb drive.
• Postal charges are assessed for mailings. 

Payments must be paid prior to receiving the documents.

All payments must be made by check made payable to Paradise Valley Unified School District and mailed or presented to the District Administrative Center – ATTN. Marketing & Communications Department, 15002 N. 32nd St., Phoenix, Arizona 85032. 

It is PVSchools' practice to comply with the Arizona public records law in a timely, accurate, and complete manner. Fulfillment times vary depending on the location of the records and type of information requested. To reduce the amount of processing time, please be specific and detailed in requests for public information.

Due to staffing and a high volume of public records requests, fulfillment times may be delayed.

Transcripts and students records are not public records and should be requested by contacting the appropriate school or the PVSchools student records clerk.

Under ARS 39-121 a person who obtains a public record for a commercial purpose without indicating the commercial purpose or who obtains a record for a noncommercial purpose and uses or knowingly allows the use of such public record for a commercial purpose is liable to the state or the political subdivision from which the public record was obtained for damages in the amount of three times the amount which would have been charged for the public record had the commercial purpose been stated plus costs and reasonable attorney fees. 

In addition to paying copy charges, persons requesting copies, printouts or photographs of public records for a commercial purpose must provide a statement setting forth the commercial purpose for which the material will be used. The statement must identify: 

•  Sale or resale to (identify market) for (price) per (unit).
• To produce a document or other material containing all or part of the information in the public record. (Describe the document or material and the price that will be charged).
• To solicit (identify market) for (what purpose). State the value of the service or product being solicited.
• Soliciting a business or commercial relationship. (Describe and give price or value).
• Other purpose: (Describe and give price or value). 

Upon being furnished a signed statement Paradise Valley Unified School District will assess a charge, which includes the following:

• A portion of the cost to the District for obtaining the original or copies of the records;
• A reasonable fee for the cost of time, equipment and personnel (assessed at a rate of $26 per hour) used in producing such record or reproduction; and
• The value of the record or reproduction in the commercial market as best determined by the district.